Todoist – The reason I made the switch

I have been writing about productivity for a long time. I’ve written articles like how to focus on writing when your cat is peeing on the kitchen table, and the pomodoro app for Mac. One of the hardest things to do, is to keep focusing on the most important things, and get it done when you need to do it.

I’ve been using many different methods to help me stay productve, and what works is the Pomodoro technique. I’m working in 25 minute batches, and I’m always focusing one one task in each batch. The pomodoro techniqe makes me do things faster, and I get a lot more done during the day. But, what’s been missing is the “perfect” task manager.

Todoist – what it is

What I’ve been looking for is a task manager, a project management system and an advanced to-do list. I know, I’ve been using some really great systems, and the two top until recently, was Omnifocus and Things.

I was satisfied with both, until I discovered one feature that I was really missing. That feature alone was why I had to switch to Todoist.

First, let me tell you about the features of Todoist and what it is.

According to their website, over 2-million people are doing amazing things with Todoist, the world’s most powerful to-do list. It works with close to every device available, and it works on different platforms. It has beautiful design, and I can access my tasks everywhere.

Here’s some of the great features:

  • Sub tasks (break big tasks into smaller steps)
  • Sub projects (break big projects into smaller)
  • Notifications
  • Notes
  • Multiple priorities
  • Visualize productivity

I really like how I can see my productivity. This makes it easy to evaluate how I’ve been doing.

todoist visualize productivity

Todoist – the real reason why I made the switch

I have been satisfied with using Things and Omnifocus, and since I was working as a solopreneur, I didn’t feel the need for anything different. But, things have changed and I am collaborating with more people than ever. So, what I discovered was that I actually needed a system to share my tasks and projects with other people. I wanted to delegate tasks and I wanted to share notes on different projects and tasks. I needed more control, and that’s the real reason why I made the switch to Todoist.

todoist sharing tasks

There are many awesome task managers, and systems to help you manage your to-do lists, but I’ve only found one truly awesome system that helps me share everything with my team members, and that’s Todoist.

Todoist – the powerful combination

Are you using a task manager? I know that I wouldn’t be as effective if I didn’t use one. I’m using the pomodoro technique, and I’m combining it with Evernote for all my notes and Todoist for all my tasks and to-do lists.

  • Ben

    Hi Jens,

    I’m using Evernote for most things, including my personal to-do list as it’s not particularly important. We use Mantis at work, but that is for logging software requests (bugs, changes, enhancements). It’s not the most powerful tool but it works for us.

  • Jens-Petter Berget

    Hi Ben,

    I use Evernote for most things as well, and I share different notebooks with different people. But, I keep my to-do lists separate.

    Is Mantis good? I’ve actually never heard of it.

  • Ben

    Mantis is ok. It’s quite simple compared to other bug tracking systems, but the simplicity means that it’s fairly easy for users to create tickets. This is the main reason why I introduced it at work, having used it at my previous job. I don’t think you’d use it for general to-do lists and that may be why you haven’t heard of it. You can find out more at

  • Jonathan

    Thanks for sharing this.

    Can you share why you chose this over things like Asana or Trello?


  • Jens-Petter Berget

    Hi Jonathan,

    I haven’t tried Trello, so I don’t know if it’s any better than what I’m currently using. The reason I tried Todoist in the first place, was because I am listening to the podcast Mikes on Mics, and Mike Vardy recommended it. He had made the switched from Omnifocus to Todoist, because of the sharing and collaboration feature. I needed that too, so I decided to test it.

    I have used Asana in the past, and it worked great for me, but not for some of my team members. I don’t know why, but I received feedback from some that they didn’t understand how to use it and it was getting to the point where we couldn’t collaborate as good as I need to, because of the software. That’s the reason why I stopped using Asana. I didn’t have anything to complain about, but since it didn’t work as good for my team members, and I didn’t have the time to keep helping them to learn the software, I stopped using it.


  • Jens-Petter Berget

    Thanks Ben.

  • Adrienne

    Hey Jens,

    Well you know I’m a one woman show here so my “to do” list is on paper. I prefer it that way actually because is I couldn’t access my computer for some reason I have it all written down for what I need to do. I guess I’ve just been doing it this way for so long that it works for me.

    Now if I have set certain deadlines I write it on my wall calendar that’s staring me in the face. I will put notices about 10 days until such and such, things like that. Programs work great and if you have a team of people who need to be aware of this then I can see a program like this really being very useful.

    Glad you like it and I appreciate you sharing this with us.


  • vella di

    Thanks for sharing this article about To-do list. Ultimately, most people want a task management solution that they can use anytime, anywhere. I’m a To-do list user. I like what they’ve put together and I like where they’re headed. Asana is great for larger teams and I’ll continue to use it for that purpose, but To-do list is now my personal task management.
    Thanks for this….