I receive a lot of email, hundreds of emails, every single day. Some of the email I receive are personal, but a lot of the email I receive are from various lists, from people sending me all sorts of marketing advice and offers, and of course, spam. Actually, I think that probably 30 – 40% of all the email I receive are spam.
I’m using six email accounts, and I’m filtering my email, but it’s been really hard to stop all the spam.
A few years ago, I decided to sign up for Spam Arrest. Since then, I have had complete control of spam, and I haven’t seen a spam message for a very long time. Spam Arrest is awesome, it works when it comes to not receiving spam. The only problem with it is that it’s too difficult to send me an email.
The problem …
If you haven’t sent me an email earlier, and I’m using Spam Arrest, you need to verify your email address (verify that you are a real person and that you own the email address that you’re sending from). Once you’ve sent me an email, a few minutes later you’ll receive an automated email message from Spam Arrest, and you’ll need to click on the link inside the email, and finally you’ll need to enter a captcha code (letters and numbers) on a web page in order to verify your email address.
Even though you should only verify your email address the first time you send me a message, I understand that this is too much work for a lot of people. I believe that I’ve lost a lot of email by using Spam Arrest. I haven’t lost important e-mail, but I’ve lost e-mail that I would have enjoyed reading.
The solution …
A few days ago I decided to cancel my membership at Spam Arrest. I discovered a new and interesting way to deal with my email, and it’s completely free.
Now, I’m using Gmail, the awesome email system from Google.
What I’m doing is this. I’m forwarding all my email, from all my email accounts to Gmail, and I’m forwarding all the email from Gmail to one account. This is the account I’m checking on my MacBook, using Mail on OSX (this works on any email client).
There are three reasons why I’m doing this.
#1 Gmail has an incredibly effective spam filter. It detects close to 100% of the spam I’m receiving. Hence, when I forward all my email to Gmail, all my email will go through the spam filter.
#2 Gmail has more than 7 GB of storage. When all my email arrive at Gmail they’ll automatically be stored in the archive. I won’t delete a single email, and I don’t have to.
#3 Gmail has probably the best search available. It’s very easy to find old email.
This is the set up …
Once you’ve logged in to your Gmail account, click on settings, then, click on “Accounts and import”.
Now, you’ll need to “Add POP3 email accounts”, this way all your email can be forwarded to Gmail.
Click “Forwarding and POP/IMAP”.
1. Forward all the email inside Gmail to one of your email accounts.
2. When messages are accessed with POP, Gmail should archive them.
3. Enable IMAP.
4. You’ll see all your accounts in the left sidebar, and you can access them through Gmail or via the email client on your computer.
That’s it. Easy and free, yet very powerful.
If you’re still having questions about this, please leave a comment.