I’m in Gothenburg, at my hotel room, thinking about what I’ve been experiencing during the past days. I’ve been working with a very interesting client, and I have experienced the perfect example of how important being friendly is in business. Now, that I’m reviewing my experiences, I’m using a few different tools. My most important tool for the reviewing process is Evernote.
The reason I started using Evernote, is because I needed a system for all my notes and to capture all my ideas and thoughts. But, it all started with notes. That was it. I wrote in Evernote when I was at a meeting, and I wrote in Evernote when I was just jotting down some notes for random projects.
I believe it’s important to start small, and evolve when it feels right. That’s how I started using Evernote. I’m still only using fractions of it, but now, I’m also using Evernote for my email.
Using Evernote for Email
I have been using Sanebox to control all my email. It works great, and it’s the most powerful system I’ve used when it comes to filtering my email. But, I discovered that I needed to clear my inbox every day, because I just don’t manage to reply to every single email in 24 hours. And, I want an easy to search archive of my most important emails.
Now, when I receive an email that I need to reply to, I send it to Evernote. The same goes for email I want in my archive. In Evernote, I tag the email I need to reply to with !!today or !next if I need to reply today or sometime soon. My inbox is always empty at the end of the day, everything is processed, but I still need to reply.
The way I send my email to Evernote is by using Postbox (my email client). It automatically sends my email to Evernote by just clicking a button.
And, it adds a link back to the email inside Evernote. So, when I want to reply to the email, I will just click on the link in Evernote, and I’m back inside Postbox and the original email message.
To me, using Evernote for my email has made me more productive. I set a time when I’m processing my email inside Postbox, and I set a time when I will reply to all my email by going through my email inside Evernote. When I’m done, I just “archive” all my most important emails in Evernote. Evernote has a really powerful search engine, using it makes it very easy to find old email.